License management

At the enterprise tier, you buy a pool of licenses for the whole diocese and allocate them across schools. Schools grow, shrink, and shuffle through the year — license management is how you keep up without redoing contracts.

The pool model

Instead of each school buying its own subscription, the enterprise buys a block of total seats — for example, 850 seats covering 14 schools across the diocese. As schools grow or shrink, you reallocate from the pool. No new contracts to renegotiate mid-year.

Allocating to schools

1. 1
   Enterprise → Licenses → Allocations

   You see each member school with their current allocation and current usage.
2. 2
   Click Adjust on the school you want to change

   Set the new allocation. The dashboard tells you the impact: free seats remaining, schools at risk of over-allocation, etc.
3. 3
   Save

   Allocation changes take effect immediately. The school's admin sees their new headroom in their own dashboard.

Bundle pricing

Schools that subscribe to the Phishing product AND the Password Manager get a 50% bundle discount on the Phish product, automatically. At the enterprise tier, this applies to each school individually as it activates the second product. You don't need to do anything special; the billing system computes it.

Adding a new school mid-year

1. 1
   Enterprise → Schools → + Add School

   Enter the school's details: name, address, principal email.
2. 2
   Allocate seats

   Pull from your pool, or buy more seats first if you don't have headroom.
3. 3
   Send the invitation to the school's principal

   They become the org admin at the new school and onboard their staff.

Removing a school

When a school leaves the diocese (rare but it happens), or when you're consolidating after a closure:

1. 1
   Recover any shared vaults first

   If the closing school had vault entries the diocese needs (vendor logins, etc.), an org admin at that school does recovery before deactivation.
2. 2
   Decommission staff accounts

   The school's admin deactivates each staff account. They're offered the migration option to take personal vaults to personal accounts.
3. 3
   Enterprise → Schools → Remove

   This deactivates the school as an organization. The seats return to the pool. Historical data is retained for audit purposes.

Billing and invoicing

Enterprise accounts get a single monthly or annual invoice for the entire pool. Per-school billing is available if your diocese requires it for accounting reasons — set this preference at Enterprise → Settings → Billing.

Invoices include a per-school breakdown so your business office can charge schools internally if that's how the diocese accounts for it.

FAQ